spine+labels

** SHEET LABELS ** ** Library Automation ** ** September 2, 2010 ** ** DRAFT **
 * Spine Labels Using Print Templates **

** NOTE **: In order to print sheet labels from Via, you’ll need to have Gaylord LSL01F label stock.

** Initial Function Keys Setup: **

 1. Log into Via.  2. Click **ADMIN** > **SETTINGS**.  3. In the **SETTINGS** window, click on the **MACROS** tab.  4. Under the **NO MODIFIER** tab, place your cursor in the **F4** text entry box.  5. Enter the following text: **%CTRL+SHIFT+1%**  6. Now put your cursor in the **F5** text entry box.  7. Enter the following text: **%CTRL+SHIFT+0%**  8. Click the **SAVE SETTINGS** button, and then the **OK** button.

** Initial Printer and Template Setup: **

 1. Click **FILE** > **SELECT PRINTER** > **STANDARD PRINTER**.  2. Choose **LOCAL PRINTER**, and then click the OK button.  3. Under the **GENERAL** tab, select your laser printer from the drop-down list.  4. Under the **APPEARANCE** tab, make sure that the following options are selected:  a. Color Appearance = Monochrome  b. Sides = One-Sided <span style="display: block; line-height: normal; margin: 0in 0in 0pt 0.5in; mso-add-space: auto; mso-list: l3 level1 lfo5; text-indent: -0.25in;"> 5. Under the **FORMAT** tab, make sure “**Graphic**” is selected as the format. Click the **OK** button when done. <span style="display: block; line-height: normal; margin: 0in 0in 0pt 0.5in; mso-add-space: auto; mso-list: l3 level1 lfo5; text-indent: -0.25in;"> 6. Next, click **ADMIN** on the menu bar in Via and select “**Settings**”. <span style="display: block; line-height: normal; margin: 0in 0in 0pt 0.5in; mso-add-space: auto; mso-list: l3 level1 lfo5; text-indent: -0.25in;"> 7. In the **SETTINGS** window, click on the **PRINT TEMPLATES** tab. <span style="display: block; line-height: normal; margin: 0in 0in 0pt 0.5in; mso-add-space: auto; mso-list: l3 level1 lfo5; text-indent: -0.25in;"> 8. Under **OUTPUT TYPE**, select “**Spine Label**” from the drop-down list. <span style="display: block; line-height: normal; margin: 0in 0in 0pt 0.5in; mso-add-space: auto; mso-list: l3 level1 lfo5; text-indent: -0.25in;"> 9. Check the “**Use Print Templates**” checkbox. This will activate the spine label templates for your Via login. If you cannot select this option, contact the ERS Helpdesk to have it activated. <span style="display: block; line-height: normal; margin: 0in 0in 0pt 0.5in; mso-add-space: auto; mso-list: l3 level1 lfo5; text-indent: -0.25in;"> 10. In the **OTHER TEMPLATES** section, click on the template named “**ERSSheet ERS Gaylord Sheet Labels**”, then click the arrow button to move it into the **PREFERRED TEMPLATES** section. <span style="display: block; line-height: normal; margin: 0in 0in 0pt 0.5in; mso-add-space: auto; mso-list: l3 level1 lfo5; text-indent: -0.25in;"> 11. Under the **SELECT TEMPLATE** section, select “**ERSSheet**” from the drop-down list. <span style="display: block; line-height: normal; margin: 0in 0in 0pt 0.5in; mso-add-space: auto; mso-list: l3 level1 lfo5; text-indent: -0.25in;"> 12. Click the **SAVE SETTINGS** button, and then the **OK** button.

** Queuing Spine Labels: **

<span style="display: block; line-height: normal; margin: 0in 0in 0pt 0.5in; mso-add-space: auto; mso-list: l1 level1 lfo2; text-indent: -0.25in;"> 1. Click the SEARCH/HOLDS button. <span style="display: block; line-height: normal; margin: 0in 0in 0pt 0.5in; mso-add-space: auto; mso-list: l1 level1 lfo2; text-indent: -0.25in;"> 2. Retrieve the item you want to create a spine label for. You can search by ISBN, TITLE, or by any other index. <span style="display: block; line-height: normal; margin: 0in 0in 0pt 0.5in; mso-add-space: auto; mso-list: l1 level1 lfo2; text-indent: -0.25in;"> 3. Highlight the item record that has the call number you wish to use. Choose wisely as you cannot modify the call number once it has been queued. <span style="display: block; line-height: normal; margin: 0in 0in 0pt 0.5in; mso-add-space: auto; mso-list: l1 level1 lfo2; text-indent: -0.25in;"> 4. Hit the F4 key to queue the label. You can hit the F4 key multiple times to queue several copies of the same call number. <span style="display: block; line-height: normal; margin: 0in 0in 0pt 0.5in; mso-add-space: auto; mso-list: l1 level1 lfo2; text-indent: -0.25in;"> 5. Close the record when done. <span style="display: block; line-height: normal; margin: 0in 0in 0pt 0.5in; mso-add-space: auto; mso-list: l1 level1 lfo2; text-indent: -0.25in;"> 6. To view the titles in your print queue, hit the F5 key. <span style="display: block; line-height: normal; margin: 0in 0in 0pt 0.5in; mso-add-space: auto; mso-list: l1 level1 lfo2; text-indent: -0.25in;"> 7. If you wish to remove a title from the queue, click the checkbox next to the record and click the “Remove Checked” button. Click the YES button to confirm removal of the label from your queue.

** Printing Spine Labels: **

<span style="display: block; line-height: normal; margin: 0in 0in 0pt 0.5in; mso-add-space: auto; mso-list: l4 level1 lfo3; text-indent: -0.25in;"> 1. Hit the F5 key to bring up your print queue. <span style="display: block; line-height: normal; margin: 0in 0in 0pt 0.5in; mso-add-space: auto; mso-list: l4 level1 lfo3; text-indent: -0.25in;"> 2. Load the sheet labels into your printer. <span style="display: block; line-height: normal; margin: 0in 0in 0pt 0.5in; mso-add-space: auto; mso-list: l4 level1 lfo3; text-indent: -0.25in;"> 3. To preview what your labels will look like, click the PRINT PREVIEW button. <span style="display: block; line-height: normal; margin: 0in 0in 0pt 0.5in; mso-add-space: auto; mso-list: l4 level1 lfo3; text-indent: -0.25in;"> 4. Click the PRINT button. <span style="display: block; line-height: normal; margin: 0in 0in 0pt 0.5in; mso-add-space: auto; mso-list: l4 level1 lfo3; text-indent: -0.25in;"> 5. In the “Print Service” window that pops up, double-check your print settings: <span style="display: block; line-height: normal; margin: 0in 0in 0pt 1in; mso-add-space: auto; mso-list: l4 level2 lfo3; text-indent: -0.25in;"> a. Name = The name of the printer you are using to print your labels. <span style="display: block; line-height: normal; margin: 0in 0in 0pt 1in; mso-add-space: auto; mso-list: l4 level2 lfo3; text-indent: -0.25in;"> b. Color Appearance = Monochrome. <span style="display: block; line-height: normal; margin: 0in 0in 0pt 1in; mso-add-space: auto; mso-list: l4 level2 lfo3; text-indent: -0.25in;"> c. Sides = One-Sided. <span style="display: block; line-height: normal; margin: 0in 0in 0pt 0.5in; mso-add-space: auto; mso-list: l4 level1 lfo3; text-indent: -0.25in;"> 6. Once you’ve verified your print settings, click the PRINT button to begin printing your labels. <span style="display: block; line-height: normal; margin: 0in 0in 0pt 0.5in; mso-add-space: auto; mso-list: l4 level1 lfo3; text-indent: -0.25in;"> 7. After your labels have printed, you’ll get a dialog box asking if your labels printed successfully. If they did not, click the NO button and try printing your labels again. Otherwise, click the YES to clear the labels from your print queue.

** Printing to partially-used Sheet Labels: ** You can print to a partially-used label sheet by prepending blank labels to a print queue.

<span style="display: block; line-height: normal; margin: 0in 0in 0pt 0.5in; mso-add-space: auto; mso-list: l2 level1 lfo4; text-indent: -0.25in;"> 1. Prior to printing, in the “Number of blank labels to prepend” box, type the number of labels you want the template to skip before printing labels. <span style="display: block; line-height: normal; margin: 0in 0in 0pt 0.5in; mso-add-space: auto; mso-list: l2 level1 lfo4; text-indent: -0.25in;"> 2. Verify the number on your partially-used sheet. <span style="display: block; line-height: normal; margin: 0in 0in 0pt 0.5in; mso-add-space: auto; mso-list: l2 level1 lfo4; text-indent: -0.25in;"> 3. Click the PRINT button. <span style="display: block; line-height: normal; margin: 0in 0in 0pt 0.5in; mso-add-space: auto; mso-list: l2 level1 lfo4; text-indent: -0.25in;"> 4. Check your labels to see if they printed accurately. If so, click the YES button to clear the queue.